Access to documents and the protection of personal information

Access to documents

Under the Regulation respecting the distribution of information and the protection of personal information , public bodies must make certain information available on their website. This is consistent with the government’s desire for greater transparency to citizens. You will find the documents the Commission des partenaires du marché du travail (Commission) make available under the Regulation on our website. Since the language of the Administration is French, certain documents are available in French only. Some documents are found under the Organization section (organizational chart, members of Commission, etc.). Other may be found through the Home page menu (laws and regulations, Commission's measures, etc.).

The following documents (French only) are specifically related to the Act respecting access to documents held by public bodies and the Protection of personal information:

• Plan de classification des documents (, 36 KB)
• Inventaire des fichiers de renseignements personnels (, 20 KB)
• Registre des communications de renseignements personnels
  (, 9 KB)

Protection of personal information

Sending personal information

Avoid sending personal information by e-mail. For security reasons, never include personal coordinates in an e-mail message, especially your file number or social insurance number. If you decide to send personal information by e-mail nevertheless, the Commission will use only the information required to reply to your message.

Collection and use of information

In compliance with the Act respecting access to documents held by public bodies and the protection of personal information , before asking you to provide personal information, the Commission must ensure that this information is in fact needed. In addition, the person who contacts you must introduce himself or herself and provide you with the following information:

• the name and address of the public body on behalf of which the information is being collected;
• the purposes for which the information is being collected;
• the categories of persons who will have access to the information;
• whether a reply is obligatory or optional;
• the consequences for the person concerned or, as the case may be, for the third party, in case of a refusal to reply;
• the rights of access and correction provided by law.

Access to the personal information that is collected is limited to the persons at the Commission who are authorized to receive this information, and these persons may access the information only if they require it to carry out their duties. Personal information is released to other bodies only in the cases and subject to the conditions set forth in the Act.

Rights of access and correction

Under the Act, you are entitled to request a copy of an administrative document held by the Commission or a copy of the personal information about you that has been collected by the Commission. The Act applies to all of the documents held by the Commission in order to perform its duties, regardless of whether the document is in writing or print, on sound tape or film, in computerized form or in another form.

To obtain a copy of a document that concerns you, you must apply to the employee in charge of access to documents and the protection of personal information. Your application must be sufficiently specific to enable the Commission to identify the requested document. You must submit your application for access to:

Michelle Houpert
Person in charge of access to documents and the protection of personal information
Commission des partenaires du marché du travail
800, rue du Square-Victoria, 28^e étage, C. P. 100
Montréal (Québec) H4Z 1B7
Telephone: 514-873-0800, extension 49364
Fax: 514-864-8005

If you find that personal information concerning you is inaccurate or incomplete, or if you feel that the collection, release or keeping of the information is not authorized by law, you may request that the information be corrected or destroyed.

The employee in charge of access to documents and the protection of personal information must process your request within 20 days of receiving it. In certain cases, this time limit may be extended by ten days. Under the Act, the employee in charge may refuse access to all or part of a document. In such case, he or she must specify the reason for the refusal and inform you about your recourse (review procedure).

Important – You do not have to cite the Act respecting access to documents held by public bodies and the protection of personal information in order to obtain information, ask questions or report a change. You merely need to contact the appropriate employee.